The Drug Enforcement Administration (DEA) requires that each registered location conduct an inventory of all items currently in house. This on-hand inventory audit must be completed once every 2 years, but best practice is to conduct and submit annually (every January). Biennial & Initial Controlled Substance Inventory Form
Controlled Substance Receipt (for internal use) - used to verify, identify, and track all new controlled substances received. Each time you receive controlled substances from the vendor, complete the form for each new vial/bottle obtained. A best practice would be to assign a UNIQUE IDENTIFIER to each bottle for tracking purposes.
How to identify the primary vial:
Example: first vial of ketamine received April 25, 2008 = KE042808-1
Controlled Substance Usage Log (for internal use) – used to track primary/original stock and secondary/dilutions vials of each controlled substance.
* Each secondary/diluted container should have its own usage log
As part of your DEA licensing requirements, you are classified as a terminal distributor of dangerous drugs (TDDD). Therefore, the best mechanism to dispose of controlled substances is via a Permission to Destroy mechanism. Below are the steps to be followed:
Step One: Complete a Permission to Destroy Controlled Substances Request Form and upload it to the Ohio Board of Pharmacy (OBP) website. The form is self explanatory, but specific question information/clarification is listed below:
Step Two: After you receive the approval to destroy letter from Ohio Board of Pharmacy (OBP), follow the procedure listed below:
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