International travel with equipment that is owned by the University of Cincinnati, to include but not limited to: laptop computers, mobile devices, or lab items (GPS, any device that contains encrypted software, etc.), may require a license or license exception certification prior to travel. The hand-carry or shipment of items may be prohibited or restricted by U.S. export control laws and the import control laws of the destination country.
International travelers proposing to take such University owned devices abroad must comply with all U.S. Export Control and destination country regulations and with the University's Export Control Program.
In advance of travel, please reference the University of Cincinnati Export Controls website for guidance and completion of training on export control requirements.
Travel to Crimea, Cuba, Iran, Syria, Sudan, and/or North Korea may require
licensing from the Office of Foreign Assets Control (OFAC) and specific
record keeping. Please contact the Export Controls office as soon as possible when traveling to these countries.
International Travel Certification
Completion of this form is suggested for all UC personnel that travel internationally to conduct business, research, or other activities related to their employment at UC. International Travel Certificate
- Examples of travel:
1) Attendance of a conference in Cuba
2) Presenting at a workshop in Iran
Where am I going? Who am I visiting? What am I doing while I'm there? Am I hand-carrying or shipping items?
- Contact the Export Controls office if:
1) traveling to OFAC sanctioned destinations (top 5 out of 21, country specific-
2) taking or shipping items, contact the Export Controls office
- Avoid international travel with proprietary data (GE data, etc.)
- Ensure restricted party screening (RPS) is conducted on the place and/or person(s) of visit and cleared prior to trip
- Presentations and discussions must be limited to topics that are not related to controlled items, software, or technology unless that information is already published or in the public domain
- If you are hand-carrying an item internationally, you must consider the import regulations of the destination country. The Bureau of Industry and Security has specific guidance for Hong Kong, Singapore, and UAE.
Media Sanitization and International Travel - Electronic Devices
review the following documents for properly removing data from
electronic devices. These documents assist with the removal of data for
when a project is completed and or when you travel to China or any other
foreign destination. Also, please ensure that your department follows
the guidance to ensure export controlled data is not accidentally
released to unauthorized users.
University of Cincinnati Standard 9.1.8: Media Sanitization
University of Cincinnati Guidelines: International Travel Data and Device
As a reminder, the following checklist for protecting information may be helpful:
University of Cincinnati Guideline 9.1.2: Checklist for Protecting Information Guideline
IT@UC Office of Information Security - Staying Secure While Traveling
Contact Us Mailing Address:
University Hall, Suite 560D
51 Goodman Drive
PO Box 210567
Cincinnati, OH 45221-0567 Tara Wood
Director, Export Controls Exportco@uc.edu
Sr. Export Control Specialist Tina.Bosworth@uc.edu
513-558-1128 What to do fact sheet